100+ ChatGPT Prompts for Professionals: Part 1 [2025]

ChatGPT prompts for professionals have become the difference between spending hours on routine tasks and completing them in minutes. In today’s AI-driven workplace, the quality of your output depends entirely on the quality of your prompts—this is why prompt engineering has emerged as one of the most valuable skills for professionals across every industry. While anyone can type a question into ChatGPT, knowing how to structure prompts with precise instructions, clear context, and specific desired outcomes transforms AI from a simple chatbot into a powerful productivity multiplier. This comprehensive collection of 100+ battle-tested ChatGPT prompts for professionals covers Marketing, Sales, Project Management, HR, Finance, and more—each designed to save you hours of work while delivering professional-grade results you can use immediately. Whether you’re crafting email campaigns, conducting performance reviews, or analyzing financial data, mastering prompt engineering isn’t just about working faster—it’s about unlocking capabilities that weren’t possible before.

Stop wasting hours on routine tasks. This is your copy-paste prompt library for Marketing, Sales, Project Management, and HR—the four functions that drive every business.

Every prompt in this collection has been battle-tested by real professionals, refined for maximum output quality, and optimized for ChatGPT-4, Claude, and Gemini.

What makes these prompts different?

• Industry-specific and immediately usable
• Include exact structure, not vague instructions
• Show time saved per prompt
• Come with pro tips from actual usage
• Work across all major AI platforms

What’s Inside Part 1
This collection covers the four core business functions:

1. Marketing & Content Creation – 15 prompts for content strategy, social media, email campaigns, SEO, and brand building
2. Sales & Business Development – 9 prompts for outreach, proposals, presentations, and closing deals
3. Project Management & Operations – 10 prompts for planning, tracking, documentation, and team coordination
4. Human Resources & Recruiting – 10 prompts for hiring, on-boarding, reviews, and culture building
   Total: 44 Professional-Grade Prompts
   Coming in Part 2: Finance & Accounting, Customer Service, Software Development, Leadership, Legal, Data Analysis, and Personal Productivity.

How to Use These Prompts

Step 1: Find the prompt for your task

Step 2: Replace [BRACKETED ITEMS] with your specific information

Step 3: Paste into ChatGPT, Claude, or Gemini

Step 4: Review and customize the output

Pro Tips:

• Copy the entire prompt, including all instructions
• Be specific when filling in brackets—more detail = better results
• Iterate on the output with follow-up questions
• Save your best results to build a personal prompt library

Marketing & Content Creation (15 Prompts)

1. SEO-Optimized Blog Post Outline

You are an SEO expert and content strategist. Create a comprehensive blog post outline for “[YOUR TOPIC]” targeting the keyword “[PRIMARY KEYWORD].”

Requirements:

– Target audience: [DESCRIBE AUDIENCE]

– Article goal: [INFORM/CONVERT/ENGAGE]

– Word count target: [1500-3000] words

Include:

1. SEO-optimized H1 title (60 characters max, includes primary keyword)

2. Meta description (155 characters, compelling, includes keyword)

3. 5-7 H2 sections with supporting H3 subsections

4. LSI keywords to naturally incorporate

5. Internal linking opportunities (3-5 suggestions)

6. FAQ section with 5 questions (schema-ready)

7. Call-to-action recommendations

8. Image suggestions with alt text

Format as a structured outline I can immediately write from.

Use Case: Creating comprehensive, SEO-friendly blog content Time Saved: 45-60 minutes Pro Tip: Add your competitors’ top-ranking articles as a reference for gap analysis

---

2. Social Media Content Calendar

You are a social media strategist for [INDUSTRY]. Create a 30-day content calendar for [PLATFORM] targeting [AUDIENCE].

Brand voice: [PROFESSIONAL/CASUAL/INSPIRATIONAL/HUMOROUS]

Primary goal: [AWARENESS/ENGAGEMENT/CONVERSIONS/THOUGHT LEADERSHIP]

Content pillars: [LIST 3-4 MAIN THEMES]

For each day, provide:

1. Post type (text, image, video, carousel, poll, story)

2. Post copy (optimized for platform character limits)

3. Hashtag recommendations (3-5 per post)

4. Best posting time

5. Visual concept description

6. Engagement strategy (question, CTA, etc.)

Include:

– 60% educational content

– 20% promotional content

– 20% engagement/community building

Organize as a table with columns: Date | Post Type | Copy | Hashtags | Time | Notes

Use Case: Planning consistent social media presence Time Saved: 3-4 hours monthly Pro Tip: Specify trending topics in your industry for timely content

---

3. Email Marketing Sequence

You are an email copywriting expert. Create a 7-email nurture sequence for [PRODUCT/SERVICE].

Target audience: [DESCRIBE PERSONA]

Sequence goal: Convert free trial users to paying customers

Brand tone: [DESCRIBE VOICE]

For each email provide:

EMAIL [1-7]: [DESCRIPTIVE NAME]

Subject Line: [Compelling subject under 50 characters]

Preview Text: [First 40 characters]

Body: [Email copy 150-250 words]

CTA: [Clear, specific action]

Send Timing: [Day X after signup, optimal send time]

Email themes to follow:

1. Welcome + Set Expectations

2. Quick Win (showcase easy value)

3. Feature Deep-Dive

4. Social Proof (testimonials/case study)

5. Address Objections

6. Urgency (limited time value)

7. Final Offer + FAQ

Include A/B testing suggestions for subject lines.

Use Case: Automated lead nurturing campaigns Time Saved: 2-3 hours Pro Tip: Add specific metrics from your existing emails for optimization

---

4. Product Launch Press Release

You are a PR professional writing a product launch press release.

Product: [NAME AND BRIEF DESCRIPTION]

Launch date: [DATE]

Target media: [TECH/BUSINESS/CONSUMER/INDUSTRY PUBLICATIONS]

Company: [YOUR COMPANY NAME AND BACKGROUND]

Key differentiator: [WHAT MAKES THIS UNIQUE]

Create a press release following AP Style that includes:

HEADLINE: [Attention-grabbing, includes company name and key benefit]

SUBHEADLINE: [Expands on headline, adds context]

DATELINE: [CITY, STATE – DATE]

LEAD PARAGRAPH:

[Who, what, when, where, why – answers all questions in 2-3 sentences]

BODY:

– Problem statement and market need

– Solution overview (what makes it unique)

– Key features and benefits (3-5 bullet points)

– Target customer statement

– Pricing and availability

– Company background (boilerplate)

QUOTE 1: CEO/Founder perspective on why this matters

QUOTE 2: Customer testimonial or early adopter feedback

CALL TO ACTION: Where to learn more, try demo, etc.

MEDIA CONTACT: [Placeholder for contact information]

Length: 400-500 words

Use Case: Product launches, major announcements Time Saved: 90 minutes Pro Tip: Include 2-3 relevant statistics to strengthen credibility

---

5. Competitor Analysis Report

You are a competitive intelligence analyst. Create a comprehensive competitor analysis comparing [YOUR COMPANY] with [COMPETITOR NAMES].

Analyze across these dimensions:

1. MARKET POSITIONING

– Target audience

– Value proposition

– Brand messaging

– Market share (estimate if unknown)

2. PRODUCT/SERVICE COMPARISON

Feature | Our Company | Competitor A | Competitor B | Competitor C

[Create comparison table for 8-10 key features]

3. PRICING STRATEGY

– Pricing models

– Price points

– Perceived value

– Discounting strategies

4. MARKETING & SALES

– Marketing channels used

– Content strategy

– Sales approach

– Customer acquisition tactics

5. STRENGTHS & WEAKNESSES

For each competitor:

– Top 3 strengths

– Top 3 weaknesses

– Opportunities they’re missing

6. DIFFERENTIATION OPPORTUNITIES

– Market gaps we can exploit

– Unique angles we can take

– Features to prioritize

7. THREAT ASSESSMENT

– Which competitor is most dangerous and why

– Emerging threats to watch

8. STRATEGIC RECOMMENDATIONS

Provide 5 specific, actionable recommendations for how we can gain competitive advantage.

Format as a professional report with executive summary at top.

Use Case: Strategic planning, positioning decisions Time Saved: 4-5 hours Pro Tip: Feed AI publicly available data about competitors for more accurate analysis

---

6. Viral LinkedIn Post

You are a LinkedIn content strategist known for creating viral posts.

Topic: [YOUR SUBJECT]

Goal: [ENGAGEMENT/THOUGHT LEADERSHIP/LEAD GENERATION]

Target audience: [EXECUTIVES/PROFESSIONALS/SPECIFIC INDUSTRY]

Create a LinkedIn post following this proven structure:

HOOK (First 1-2 lines – these appear before “see more”):

[Controversial statement, surprising statistic, or bold claim that stops scrolling]

STORY/CONTEXT (Next 3-5 lines):

[Personal anecdote, case study, or specific example that relates to hook]

VALUE/INSIGHT (Core content):

[Numbered list, framework, or key takeaways – make scannable]

– Use line breaks for readability

– Include emojis strategically (3-5 max)

– Bold key phrases if needed

PROOF/CREDIBILITY:

[Data point, results, or authoritative backing]

ENGAGEMENT QUESTION:

[Specific question that encourages comments, not generic “thoughts?”]

FORMATTING:

– Use single-sentence paragraphs

– Add white space between sections

– Keep under 1,500 characters if possible

– Include 3-5 relevant hashtags at end

Provide 3 variations:

1. Contrarian angle

2. Story-driven angle 

3. Data/statistics angle

For each, explain why it would perform well.

Use Case: Building LinkedIn presence and authority Time Saved: 30-45 minutes per post Pro Tip: Test all three variations to see what resonates with your audience

---

7. Google Ads Copy Generator

You are a Google Ads specialist. Create high-converting ad copy for [PRODUCT/SERVICE].

Campaign details:

– Target keyword: [PRIMARY KEYWORD]

– Target audience: [DEMOGRAPHICS AND PSYCHOGRAPHICS]

– Offer: [DISCOUNT/FREE TRIAL/DEMO/DOWNLOAD]

– Landing page URL: [URL]

– Unique selling proposition: [WHAT MAKES YOU DIFFERENT]

Create 5 ad variations, each including:

HEADLINES (3 options for each, 30 characters max):

H1: [Include keyword, focus on benefit]

H2: [Include offer or differentiator]

H3: [Include call-to-action or urgency]

DESCRIPTIONS (2 options for each, 90 characters max):

D1: [Expand on benefit, include social proof if possible]

D2: [Address objection or provide additional value]

DISPLAY PATH: [Readable URL path that includes keyword]

EXTENSIONS TO USE:

– Sitelinks: [4 suggestions]

– Callouts: [6 suggestions]

– Structured snippets: [Category and items]

For each variation, note:

– Primary appeal (price, quality, speed, convenience, etc.)

– Best audience segment

– A/B testing hypothesis

Prioritize variations by expected CTR.

Use Case: PPC campaign creation and optimization Time Saved: 60 minutes Pro Tip: Include your best-performing existing ad metrics for AI to learn from

---

8. Brand Story Narrative

You are a brand storytelling expert. Craft a compelling brand story for [COMPANY NAME].

Background information:

– Industry: [INDUSTRY]

– Founded: [YEAR] by [FOUNDER(S)]

– Mission: [MISSION STATEMENT]

– Core values: [LIST VALUES]

– Key milestone: [SIGNIFICANT ACHIEVEMENT OR TURNING POINT]

– Customer impact: [HOW YOU’VE CHANGED CUSTOMERS’ LIVES]

Create a brand story that includes:

1. THE ORIGIN (150-200 words)

– What problem did the founder(s) experience personally?

– What was the “aha moment” that sparked the idea?

– What obstacles did they overcome to start?

2. THE MISSION (100 words)

– Why this company exists beyond making money

– The change we want to create in the world

– Who we serve and why they matter

3. THE JOURNEY (150-200 words)

– Key challenges faced and how they were overcome

– Pivotal moments that shaped the company

– How the company has evolved

4. THE IMPACT (100 words)

– Concrete examples of customer transformations

– Metrics that matter (beyond revenue)

– Community or industry impact

5. THE FUTURE (75-100 words)

– Where we’re heading

– Vision for the next chapter

– Invitation for others to join the journey

TONE: [Inspirational/Professional/Relatable/Bold]

Also provide:

– One-sentence elevator pitch

– 50-word “About Us” summary

– 3 brand values statements with explanations

Make it emotionally resonant while staying authentic.

Use Case: Website About page, investor pitches, recruiting Time Saved: 2-3 hours Pro Tip: Share this with your team for alignment on brand narrative

---

9. Content Repurposing Strategy

You are a content strategist specializing in content repurposing.

Original content: [BLOG POST/PODCAST/VIDEO/WEBINAR – provide title and key points]

Original format: [FORMAT]

Original length: [DURATION/WORD COUNT]

Top-performing aspect: [WHAT RESONATED MOST]

Create a comprehensive repurposing plan to extract maximum value:

SOCIAL MEDIA (12 pieces):

1. LinkedIn article (1,000 words) – [how to adapt]

2. LinkedIn posts (5) – [angles for each]

3. Twitter thread (1) – [key points breakdown]

4. Instagram carousel (1, 10 slides) – [visual concepts]

5. Instagram Reels/TikTok scripts (3) – [hook + key point + CTA]

6. Quote graphics (2) – [powerful quotes to highlight]

EMAIL MARKETING (3 pieces):

7. Newsletter feature – [how to frame]

8. Email course module – [integration approach]

9. Follow-up email sequence – [3-email structure]

LONG-FORM CONTENT (2 pieces):

10. Comprehensive guide or ebook chapter – [how to expand]

11. Case study format – [restructuring approach]

MULTIMEDIA (2 pieces):

12. Podcast episode outline – [discussion points]

13. Slide deck/presentation – [key slide concepts]

COMMUNITY & ENGAGEMENT (2 pieces):

14. Discussion prompt for online community

15. Workshop/webinar concept

For EACH piece provide:

– Specific angle or unique perspective

– Key message to emphasize

– Format specifications

– Estimated time to create

– Best platform/channel for distribution

Prioritize based on:

1. Least effort for highest ROI

2. Alignment with current marketing goals

3. Audience preferences by platform

Use Case: Maximizing content investment ROI Time Saved: 2-3 hours of strategizing Pro Tip: Start with your best-performing content for repurposing

---

10. Crisis Communication Response

You are a crisis communication expert. Draft response messaging for the following situation:

SITUATION DETAILS:

Issue: [DESCRIBE PROBLEM/CRISIS]

Affected parties: [CUSTOMERS/EMPLOYEES/PARTNERS/PUBLIC]

Current public sentiment: [DESCRIBE MOOD/REACTIONS]

Company’s level of responsibility: [FULLY/PARTIALLY/NOT RESPONSIBLE]

Corrective actions taken: [WHAT YOU’VE DONE OR WILL DO]

Create comprehensive crisis response including:

1. INTERNAL MEMO (for employees)

[150-200 words explaining situation, steps being taken, how to respond to questions]

2. PUBLIC STATEMENT (press release format)

[300-400 words following crisis communication best practices]

Structure:

– Acknowledgment of situation

– Expression of concern/empathy

– Facts of what happened (no speculation)

– Actions being taken

– Commitment to resolution

– Contact information for questions

3. SOCIAL MEDIA RESPONSE

[Tweet-length version, 280 characters]

[Facebook/LinkedIn longer version, 200 words]

4. CUSTOMER EMAIL

Subject line: [Transparent, not alarming]

Body: [250-300 words, personal tone]

5. FAQ DOCUMENT

[8-10 most likely questions with approved responses]

6. SPOKESPERSON TALKING POINTS

[5-7 key messages to stay on message]

7. MONITORING & RESPONSE GUIDELINES

[How team should respond to comments/questions]

TONE GUIDANCE:

– Transparent and honest

– Empathetic without being defensive

– Professional and composed

– Action-oriented

DO NOT:

– Make excuses or shift blame

– Use jargon or corporate-speak

– Make promises you can’t keep

– Ignore legitimate concerns

Provide rationale for each messaging choice.

Use Case: Crisis preparedness and rapid response Time Saved: Critical hours during crisis Pro Tip: Adapt this template in advance for foreseeable scenarios

---

11. Webinar Promotion Campaign

You are a marketing campaign specialist. Create a complete promotional campaign for this webinar:

WEBINAR DETAILS:

Topic: [WEBINAR TITLE AND TOPIC]

Date/Time: [DATE AND TIME WITH TIMEZONE]

Duration: [MINUTES]

Presenter(s): [NAME(S) AND CREDENTIALS]

Target audience: [SPECIFIC PERSONA]

Key takeaways: [3-5 MAIN LEARNINGS]

Registration URL: [URL]

Create multi-channel campaign including:

EMAIL SEQUENCE (4 emails):

Email 1 – Announcement (2 weeks before)

Subject: [Compelling subject line]

Preview: [First 50 characters]

Body: [200 words introducing webinar value]

CTA: Register now

Email 2 – Value-focused (1 week before)

Subject: [Address pain point or promise outcome]

Body: [250 words diving deeper into what they’ll learn]

Include: Agenda, speaker credentials

Email 3 – Urgency (2 days before)

Subject: [FOMO-inducing without being pushy]

Body: [150 words, social proof, last seats]

Email 4 – Reminder (Day of, 2 hours before)

Subject: [Starting soon!]

Body: [Brief, includes join link prominently]

SOCIAL MEDIA CONTENT:

LinkedIn (3 posts):

– Announcement post (thought leadership angle)

– Speaker/expert spotlight

– Last chance reminder

Twitter (5 tweets):

– Announcement

– Key takeaway tease (3 tweets)

– Countdown tweet

Instagram (2 posts):

– Square graphic concept for announcement

– Stories countdown sticker concept

LANDING PAGE COPY:

Hero section: [Headline + Subheadline + CTA]

Above fold: [What they’ll learn, why now]

Agenda: [Minute-by-minute breakdown]

Speaker bio: [Credibility builders]

Social proof: [Past attendee testimonials or stats]

FAQ: [5 common objections addressed]

Footer CTA: [Final persuasive push]

ADDITIONAL ASSETS:

– Partner promotion email template

– Organic social copy for day-of

– Thank you/replay email

Include suggested visuals for each touchpoint and provide a timeline/checklist for execution.

Use Case: Driving webinar registrations and attendance Time Saved: 3-4 hours Pro Tip: Customize based on whether webinar is live or automated

---

12. Brand Voice Guidelines Document

You are a brand strategist creating a voice and tone guide.

Company: [COMPANY NAME]

Industry: [INDUSTRY]

Target audience: [PRIMARY AND SECONDARY PERSONAS]

Brand personality: [3-5 ADJECTIVES – e.g., Professional, Approachable, Innovative]

Positioning: [WHERE YOU SIT IN THE MARKET]

Competitors: [KEY COMPETITORS AND HOW YOU DIFFER]

Create comprehensive brand voice guidelines including:

1. VOICE OVERVIEW (150 words)

Define the consistent personality that comes through in all communication.

2. CORE VOICE ATTRIBUTES (4-5 attributes)

For each attribute:

– Definition: [What it means for our brand]

– Why it matters: [How it connects to audience]

– Do: [2-3 examples of this in action]

– Don’t: [2-3 examples of what to avoid]

3. TONE VARIATIONS BY CONTEXT

Create matrix:

| Context | Tone Shift | Example |

|———|———–|———|

| Marketing materials | [Energetic, persuasive] | [Example copy] |

| Customer support | [Empathetic, helpful] | [Example copy] |

| Technical documentation | [Clear, authoritative] | [Example copy] |

| Social media | [Conversational, engaging] | [Example copy] |

| Crisis communication | [Transparent, composed] | [Example copy] |

4. LANGUAGE GUIDELINES

Vocabulary:

– Words we use: [15-20 words that align with brand]

– Words we avoid: [15-20 words that don’t fit]

– Industry jargon: [When to use/avoid]

Grammar & Mechanics:

– Contractions: [Use/Don’t use]

– Sentence length: [Preference]

– Active vs passive voice: [Guideline]

– Punctuation style: [Specific rules]

– Numbers: [How to write them]

5. FORMATTING PREFERENCES

– Headings: [Style]

– Lists: [Numbered vs bulleted]

– Emphasis: [Bold/italic usage]

– Links: [How to present]

6. EXAMPLE TRANSFORMATIONS

Show how generic copy transforms to brand voice:

Generic: “Our product is the best solution for your needs.”

Our Brand: [Rewritten in brand voice]

Generic: “Thank you for contacting customer support.”

Our Brand: [Rewritten in brand voice]

Generic: “Sign up for our newsletter.”

Our Brand: [Rewritten in brand voice]

7. QUICK REFERENCE CHECKLIST

[10-point checklist for writers to ensure brand alignment]

8. COMMON MISTAKES

[5-7 examples of off-brand communication with corrections]

Make this practical and immediately usable by content creators, with plenty of concrete examples.

Use Case: Ensuring consistent brand communication across team Time Saved: 5-6 hours creating from scratch Pro Tip: Share with all content creators and revisit quarterly

---

13. Influencer Outreach Template

You are an influencer marketing specialist. Create personalized outreach for this campaign:

CAMPAIGN DETAILS:

Brand: [YOUR BRAND]

Product/Service: [WHAT YOU’RE PROMOTING]

Campaign goal: [AWARENESS/SALES/LAUNCHES]

Budget per influencer: [RANGE]

Deliverables wanted: [POSTS/STORIES/VIDEOS/ETC]

TARGET INFLUENCER PROFILE:

Platform: [INSTAGRAM/YOUTUBE/TIKTOK/TWITTER]

Follower range: [MICRO/MID/MACRO]

Niche: [SPECIFIC CATEGORY]

Audience demographics: [AGE/LOCATION/INTERESTS]

Engagement rate: [MINIMUM THRESHOLD]

Create outreach strategy including:

1. INITIAL OUTREACH EMAIL

Subject Line: [Personalized, not sales-y]

Body:

[Opening: Personal connection to their content – be specific]

[Transition: Relevant compliment about specific work]

[Pitch: Why partnership makes sense for THEM]

[Details: What you’re proposing]

[Value: What’s in it for them beyond payment]

[Call-to-action: Next step, keeping it low pressure]

[Closing: Professional but warm]

2. FOLLOW-UP EMAIL (if no response after 5 days)

[Gentle reminder with added value/information]

3. PARTNERSHIP DETAILS ONE-PAGER

Include:

– Campaign overview

– Timeline

– Deliverables (be specific)

– Creative freedom / guidelines balance

– Compensation structure

– Usage rights

– Exclusivity requirements

– Payment terms

– Success metrics

4. CONTENT BRIEF FOR ACCEPTED PARTNERS

Message to communicate:

Do’s and Don’ts:

Brand assets available:

Hashtags/handles to include:

Approval process:

Due dates:

5. NEGOTIATION GUIDELINES

– What’s negotiable

– What’s non-negotiable

– How to handle common pushback

Provide 3 versions:

A) For influencers you’re cold outreach

B) For influencers with existing relationship

C) For high-value influencers (special approach)

Use Case: Influencer partnership campaigns Time Saved: 90 minutes per outreach Pro Tip: Research influencer thoroughly and reference specific content in outreach

---

14. Podcast Episode Script

You are a podcast producer and scriptwriter. Create a script for this episode:

PODCAST DETAILS:

Show name: [PODCAST NAME]

Host(s): [NAME(S) AND STYLE]

Episode theme: [TOPIC]

Guest: [NAME, TITLE, BACKGROUND – if applicable]

Target length: [MINUTES]

Audience: [WHO LISTENS]

Tone: [CONVERSATIONAL/EDUCATIONAL/ENTERTAINING]

Create comprehensive show script including:

PRE-ROLL (1 minute):

[Standard intro music and show opener]

[Brief episode tease – hook that creates curiosity]

INTRODUCTION (3-4 minutes):

[Host greeting and context setting]

[Why this topic matters now]

[What listeners will learn]

[Guest introduction with relevant credentials – if applicable]

MAIN CONTENT SEGMENTS:

Segment 1: [TOPIC/QUESTION] (X minutes)

– Key talking points for host

– Questions to ask guest OR points to cover

– Stories or examples to reference

– Transition to next segment

Segment 2: [TOPIC/QUESTION] (X minutes)

[Same structure]

Segment 3: [TOPIC/QUESTION] (X minutes)

[Same structure]

[Adjust number of segments based on target length]

PRACTICAL TAKEAWAYS (5-7 minutes):

[Actionable advice listeners can implement]

– Point 1 with example

– Point 2 with example

– Point 3 with example

QUICK-FIRE / LIGHTNING ROUND (3-5 minutes):

[5-7 rapid questions for guest OR quick tips for audience]

CLOSING (2-3 minutes):

[Key takeaway recap]

[Call-to-action: Where to learn more, guest’s links]

[Audience engagement: Question for comments/reviews]

[Preview of next episode]

[Outro and sponsor mentions if applicable]

SHOW NOTES TO PREPARE:

Episode Title: [SEO-optimized, compelling]

Episode Description: [150-200 words for podcast platforms]

Timestamps: [Key moments for chapters]

Links mentioned: [All resources referenced]

Quotes to highlight: [3-5 pull quotes for social media]

SOCIAL MEDIA ASSETS:

Audiogram quotes: [3 powerful 15-30 second clips]

Instagram carousel: [Key takeaways in slide format]

Tweet thread: [Main points broken down]

LinkedIn post: [Professional angle on content]

Provide host notes on:

– Pacing guidelines

– Where to emphasize

– Ad placement spots (if applicable)

– Potential improvisation opportunities

Use Case: Structured podcast episode creation Time Saved: 2-3 hours of prep Pro Tip: Send this to guests in advance so they can prepare too

---

15. Content Performance Analysis

You are a content marketing analyst. Analyze performance and provide strategic recommendations.

CONTENT ANALYZED:

Format: [BLOG/VIDEO/PODCAST/SOCIAL]

Time period: [DATE RANGE]

Number of pieces: [QUANTITY]

PERFORMANCE DATA:

[Provide whatever metrics you have:

– Page views, unique visitors

– Time on page, bounce rate

– Social shares, comments

– Conversions, leads generated

– Rankings, backlinks

– Engagement rates]

TOP PERFORMERS:

[List 3-5 best performing pieces with metrics]

LOW PERFORMERS:

[List 3-5 underperforming pieces]

Create analysis covering:

1. PERFORMANCE PATTERNS

What’s working:

– Topics that resonate

– Formats that engage

– Headlines that click

– Publishing times that win

– Content lengths that perform

What’s not working:

– Topics that fall flat

– Formats that fail

– Elements that hurt performance

2. AUDIENCE INSIGHTS

Based on performance data, what can we infer about our audience:

– Information preferences

– Problem areas/pain points

– Level of expertise

– Consumption habits

– Engagement triggers

3. CONTENT GAPS

Topics we should cover but haven’t:

– [List 5-7 topic opportunities with rationale]

Questions our audience is asking:

– [List 8-10 based on performance clues]

4. OPTIMIZATION RECOMMENDATIONS

For underperforming content:

– [Specific fixes for each piece]

– [Priority ranking]

– [Estimated impact]

For top performers:

– [How to amplify further]

– [Repurposing opportunities]

– [Update/refresh strategy]

5. CONTENT STRATEGY ADJUSTMENTS

Based on analysis, recommend:

Frequency changes: [More/less of what]

Format shifts: [What formats to prioritize]

Topic priorities: [What themes to focus on]

Distribution changes: [Channel adjustments]

Production quality: [Where to invest resources]

6. EXPERIMENTS TO RUN

Suggest 5 specific experiments:

– Hypothesis

– What to test

– How to measure

– Expected outcome

– Timeline

7. 90-DAY ACTION PLAN

Prioritized list of:

– Content to create

– Content to optimize

– Content to retire/redirect

– Processes to improve

8. KEY PERFORMANCE INDICATORS

Define success metrics for:

– Short-term (30 days)

– Medium-term (90 days)

– Long-term (6-12 months)

Format as professional report with executive summary, data visualizations suggested, and clear action items.

Use Case: Quarterly content reviews and strategy planning Time Saved: 4-5 hours of analysis Pro Tip: Include competitive performance data for context

Sales & Business Development (12 Prompts)

16. Cold Email Outreach Sequence

You are a sales copywriter specializing in cold outreach. Create a 5-email sequence for:

PRODUCT/SERVICE: [WHAT YOU’RE SELLING]

TARGET PROSPECT: [TITLE, COMPANY SIZE, INDUSTRY]

Key pain points addressed: [LIST 2-3 SPECIFIC PROBLEMS]

Unique value proposition: [WHAT MAKES YOU DIFFERENT]

Social proof: [CUSTOMERS, RESULTS, OR METRICS]

Desired outcome: [DISCOVERY CALL/DEMO/DOWNLOAD]

Create sequence following best practices:

EMAIL 1: CURIOSITY-BASED INTRO (Send: Day 1, Tuesday 10 AM)

Subject: [Intriguing question or relevant insight – under 50 chars]

Preview text: [First 40 characters]

Body structure:

[Line 1: Pattern interrupt or relevant observation]

[Line 2-3: Their specific challenge you’ve noticed]

[Line 4-5: Brief hint at your solution without pitching]

[Line 6: Low-friction CTA – question not ask]

Length: 50-75 words MAX

Tone: Conversational, helpful, not sales-y

EMAIL 2: VALUE-FIRST (Send: Day 3 if no response)

Subject: [Reference their challenge or offer specific value]

Body structure:

[Line 1: Acknowledge previous email briefly]

[Line 2-3: Share specific insight/tip they can use immediately]

[Line 4-5: Brief example of results others have gotten]

[Line 6: Again, question-based CTA]

Include: Link to relevant resource (blog post, tool, guide)

Length: 75-100 words

EMAIL 3: SOCIAL PROOF (Send: Day 7 if no response)

Subject: [Reference similar company or specific result]

Body structure:

[Line 1: “Thought you’d find this interesting…”]

[Line 2-4: Mini case study of similar company]

[Line 5-6: Specific results they achieved]

[Line 7: “Would something like this be relevant for [THEIR COMPANY]?”]

Length: 100 words

EMAIL 4: DIRECT PROBLEM-SOLUTION (Send: Day 12 if no response)

Subject: [Direct question about their challenge]

Body structure:

[Line 1-2: Acknowledge the challenge directly]

[Line 3-5: How we specifically solve it]

[Line 6-8: Three bullet points of specific benefits]

[Line 9: Clear, specific CTA with calendar link]

Length: 125 words

EMAIL 5: BREAK-UP EMAIL (Send: Day 18 if no response)

Subject: [Transparent: “Should I stay or should I go?”]

Body structure:

[Line 1-2: Acknowledge you’ve reached out several times]

[Line 3: Give them an easy out – “Is this just bad timing?”]

[Line 4-5: Last value offer or insight]

[Line 6: Final question with A/B options]

– Reply “YES” if interested

– Reply “NO” if not relevant

Length: 60-80 words (shorter than others)

FOR EACH EMAIL PROVIDE:

– Rationale for approach

– A/B subject line variation

– Best send time

– Follow-up action if they respond

ADDITIONAL ELEMENTS:

– Email signature that builds credibility

– P.S. lines that add extra hook

– Response templates for common replies

– Disqualification criteria (when to stop)

Use Case: B2B cold outreach campaigns Time Saved: 2-3 hours per sequence Pro Tip: Personalize line 1 of each email with specific observation about their company

---

17. Sales Call Script & Objection Handling

You are a sales coach creating a discovery call script.

CALL DETAILS:

Product/Service: [WHAT YOU SELL]

Call purpose: [QUALIFICATION/DISCOVERY/DEMO/CLOSING]

Average client value: [$ AMOUNT]

Sales cycle length: [TYPICAL TIMELINE]

Common objections: [LIST TOP 3-5]

Create comprehensive call guide including:

PRE-CALL PREPARATION CHECKLIST:

– Research items to complete

– Questions to prepare based on their LinkedIn/website

– Relevant case studies to have ready

– Technical setup checklist

OPENING (Minutes 0-3):

[Rapport building that feels natural]

[Set agenda: “Here’s what I thought we’d cover today…”]

[Permission to qualify: “Is it okay if I ask you a few questions first?”]

DISCOVERY QUESTIONS (Minutes 3-15):

CURRENT STATE:

1. [Open-ended question about their current situation]

2. [Follow-up to quantify the problem]

3. [Question about impact on business/team]

DESIRED STATE:

4. [Question about what success looks like]

5. [Timeline question: “When do you need this solved?”]

6. [Budget/investment expectations]

DECISION PROCESS:

7. [Who else is involved in this decision?]

8. [What’s your process for evaluating solutions?]

9. [Have you looked at other options?]

For each question, provide:

– Why you’re asking it

– What answer indicates qualification

– How to dig deeper based on response

PRESENTATION/DEMO (Minutes 15-35):

[Customize based on discovery – don’t do generic demo]

[Focus on their specific pain points mentioned]

[Show don’t tell – use their terminology]

[Check in every 5 minutes: “Does this make sense?” / “Is this relevant?”]

OBJECTION HANDLING:

OBJECTION: “It’s too expensive”

Response framework:

1. [Acknowledge: “I understand budget is a consideration…”]

2. [Clarify: “When you say expensive, compared to what?”]

3. [Reframe: Show ROI or cost of not solving]

4. [Trial close: “If price wasn’t an issue, is this the right solution?”]

OBJECTION: “I need to think about it”

Response:

1. [Validate: “Absolutely, this is an important decision…”]

2. [Isolate: “What specifically do you need to think about?”]

3. [Address: Handle the real concern]

4. [Action: “What if we schedule 15 minutes next week to discuss?”]

OBJECTION: “We’re already using [COMPETITOR]”

Response:

1. [Respect: “They’re a solid option…”]

2. [Clarify: “What’s working well? What could be better?”]

3. [Differentiate: Position your unique value]

4. [Test: “Would you be open to seeing how we approach [specific pain]?”]

[Create similar frameworks for each common objection]

NEXT STEPS (Minutes 35-40):

– Summarize what you heard

– Confirm mutual interest

– Propose specific next action with date

– Set expectations for follow-up

CLOSING TECHNIQUES:

If strong fit:

[Direct ask: “Based on everything we’ve discussed, does it make sense to move forward?”]

If need more time:

[Trial close: “If we can address [concern], would you be ready to proceed?”]

If not qualified:

[Graceful exit: “Based on what you’ve shared, I’m not sure we’re the best fit because…”]

POST-CALL:

– Email template recapping discussion

– Action items for both parties

– Timeline for next steps

– Resources to send (case studies, etc.)

CALL RECORDING REVIEW CHECKLIST:

[10 points to self-evaluate after each call]

For each section, include:

– Exact language to use

– What good/bad responses look like

– How to pivot based on their reactions

– Red flags that indicate no-fit

Use Case: Consistent, high-quality sales calls Time Saved: Hours of prep per call Pro Tip: Record calls (with permission) and refine script based on what works

---

18. Proposal / Quote Generator

You are a proposal specialist creating a winning business proposal.

PROJECT DETAILS:

Client: [COMPANY NAME AND BACKGROUND]

Decision maker(s): [NAMES AND TITLES]

Project: [WHAT THEY NEED]

Budget range: [IF KNOWN]

Timeline: [DEADLINE OR TIMEFRAME]

Competition: [WHO ELSE ARE THEY CONSIDERING]

Pain points discovered: [FROM DISCOVERY CALLS]

Create comprehensive proposal including:

COVER PAGE:

Proposal title: [Client-specific, outcome-focused]

Prepared for: [Client name and company]

Prepared by: [Your company]

Date: [DATE]

Proposal valid until: [EXPIRATION DATE]

EXECUTIVE SUMMARY (1 page):

[Current challenge they’re facing]

[Impact of not solving it]

[Your proposed solution – high level]

[Expected outcomes – specific and measurable]

[Investment required]

[Why you’re the right partner]

THE OPPORTUNITY (1-2 pages):

[Restate their needs in their own words]

[Quantify the problem with data if possible]

[Paint picture of successful outcome]

[Establish urgency – why now]

PROPOSED SOLUTION (2-3 pages):

Approach Overview:

[High-level methodology]

[Why this approach is right for them]

Phase breakdown:

PHASE 1: [NAME] (Timeline: X weeks)

– Objectives

– Deliverables (bullet points)

– Success metrics

PHASE 2: [NAME] (Timeline: X weeks)

[Same structure]

PHASE 3: [NAME] (Timeline: X weeks)

[Same structure]

Timeline Gantt chart (described):

[Visual timeline of all phases]

WHY US (1-2 pages):

Company overview: [Relevant experience]

Team: [Who will work on this, their qualifications]

Similar projects: [3 brief case studies showing relevant results]

Client testimonials: [2-3 powerful quotes]

Differentiators: [Why us vs. competition – specific to their needs]

INVESTMENT (1 page):

OPTION 1: [PACKAGE NAME] – $[AMOUNT]

Includes:

– [Deliverable 1]

– [Deliverable 2]

– [Deliverable 3]

Value: [Why this level of investment makes sense]

OPTION 2: [PACKAGE NAME] – $[AMOUNT]

[Same structure – typically your recommended option]

OPTION 3: [PACKAGE NAME] – $[AMOUNT]

[Premium option]

Payment terms: [Structure and schedule]

What’s NOT included: [Set clear boundaries]

NEXT STEPS:

[Clear path forward]

[What happens after they sign]

[Your availability for questions]

[Signature and date lines]

APPENDIX:

– Detailed technical specifications if needed

– Additional case studies

– Team bios

– Methodology details

– Terms and conditions

FORMATTING NOTES:

– Use their brand colors if appropriate

– Include relevant images/graphics

– Make it scannable with headers and bullets

– Professional but not overly formal

– Brand it subtly – focus on them not you

Also provide:

– Cover email text for sending proposal

– Follow-up sequence (3 emails) if no response

– Meeting script for proposal review call

– Common questions and answers

Use Case: Professional services proposals, project quotes Time Saved: 3-4 hours per proposal Pro Tip: Create pricing options – people like choices and often pick middle option

---

---

19. LinkedIn Lead Generation Message

You are a LinkedIn outreach expert. Create connection request and follow-up for [PROSPECT TITLE] at [COMPANY TYPE].

CONNECTION REQUEST:

“[Personal observation about their content/company]. I work with [similar companies] on [specific challenge]. Would love to connect and share insights on [relevant topic].”

FOLLOW-UP (after acceptance):

Day 1: Thank + genuine question about their work

Day 4: Share valuable resource (no pitch)

Day 7: Soft introduction to how you help similar companies

Day 10: Specific offer or meeting request

Keep each message under 100 words. Focus on value first, sale later.

Time Saved: 45 min | Pro Tip: Reference their recent post/article specifically

---

20. Sales Presentation Deck Outline

Create slide-by-slide outline for [PRODUCT] pitch to [AUDIENCE]:

1. Hook slide: Surprising stat about their problem

2. The Challenge: Quantify their pain point

3. What’s at Stake: Cost of inaction

4. Our Approach: Unique methodology (visual)

5-7. Solution Benefits: One per slide with proof

8. How It Works: Simple 3-step process

9. Results: Case study with metrics

10. Social Proof: Logo wall + testimonial

11. Investment: Pricing (3 options)

12. Next Steps: Clear CTA

13. Q&A: Anticipated objections addressed

Include speaker notes for each slide.

Time Saved: 2 hours | Pro Tip: Lead with their problem, not your solution

---

21. Customer Win-Back Campaign

Create 3-email sequence to re-engage churned customers of [SERVICE]:

EMAIL 1: “We miss you” (Week 1)

– Acknowledge their absence

– Ask what went wrong (survey link)

– Mention improvements since they left

– Special comeback offer

EMAIL 2: Success stories (Week 3)

– Share how current customers succeed

– Address common reasons people leave

– Limited-time incentive

EMAIL 3: Final offer (Week 5)

– “This is it” – urgency

– Best possible offer

– Easy re-activation

– No hard feelings if not interested

Each 150 words max, empathetic tone.

Time Saved: 90 min | Pro Tip: Actually implement feedback from churned customers

---

22. Referral Request Email

Draft email requesting referrals from happy customer of [PRODUCT/SERVICE]:

Subject: Quick favor? (It’ll take 30 seconds)

Structure:

– Thank them for being great customer

– Ask if they know anyone facing [specific problem you solve]

– Make it easy: “Just reply with their name/email”

– Offer incentive: [referral bonus/discount]

– Note: Only if they’d genuinely recommend you

Include:

– PS with shareable resource they can forward

– Template message they can send

– Your calendar link for referred meetings

Tone: Genuine, not pushy. 100 words max.

Time Saved: 20 min | Pro Tip: Time this right after customer success/win

---

23. Partnership Proposal

Create partnership proposal for [YOUR COMPANY] + [PARTNER COMPANY]:

EXECUTIVE SUMMARY:

– Partnership vision (1 paragraph)

– Mutual benefits overview

– Success metrics

VALUE EXCHANGE:

What we bring: [3 specific assets/capabilities]

What you bring: [3 specific assets/capabilities]

Combined value: [How 1+1=3]

PARTNERSHIP MODELS (pick one):

– Co-marketing

– Referral/affiliate

– Technology integration

– White-label/reseller

PROPOSED PILOT:

– 90-day test period

– Specific activities

– Success criteria

– Resource commitment from each

NEXT STEPS:

– Decision timeline

– Required approvals

– Initial meeting agenda

Format as 2-3 page professional doc.

Time Saved: 3 hours | Pro Tip: Focus on their wins, not yours

---

24. Sales Metrics Dashboard Report

Analyze these sales metrics for [TIME PERIOD] and provide insights:

[Paste your data: leads, conversions, deal size, cycle length, win rate]

Provide:

PERFORMANCE SUMMARY:

– Key wins

– Concerning trends

– YoY or MoM comparison

FUNNEL ANALYSIS:

– Where deals are getting stuck

– Conversion rate by stage

– Drop-off points

RECOMMENDATIONS:

– 3 actions to improve close rate

– 2 experiments to run

– 1 process to change

FORECAST:

– Projected next quarter based on pipeline

– Risk factors

– Opportunities

Format as executive summary suitable for leadership.

Time Saved: 2 hours | Pro Tip: Run this monthly for proactive management

Project Management & Operations (10 Prompts)

25. Project Kickoff Meeting Agenda

Create comprehensive kickoff agenda for [PROJECT NAME]:

PRE-MEETING (Send 48 hours before):

– Project brief document

– Pre-read materials

– Question: “What’s your biggest concern?”

MEETING AGENDA (90 minutes):

0-10: Intros, icebreaker

10-25: Project vision and goals

25-40: Scope review and boundaries

40-55: Roles and responsibilities

55-70: Timeline and milestones

70-80: Communication plan

80-85: Risk discussion

85-90: Next actions and close

Include:

– Who leads each section

– Discussion questions for each topic

– Template slides

– Post-meeting summary email

Ensure everyone leaves knowing their role and next steps.

Time Saved: 60 min | Pro Tip: Send pre-work so meeting is productive, not informational

---

26. Sprint Planning Template

Create 2-week sprint plan for [TEAM] working on [PROJECT]:

SPRINT GOAL: [One clear objective]

CAPACITY:

– Team members: [names, availability %]

– Total story points available: [number]

– Time off/holidays: [dates]

BACKLOG PRIORITIZATION:

Rank these by: Business value × Urgency × Dependencies

USER STORIES (format each):

As a [user type], I want to [action] so that [benefit]

Acceptance Criteria: [3-5 testable conditions]

Story Points: [estimate]

Dependencies: [if any]

SPRINT COMMITMENTS:

– Must-have: [stories]

– Should-have: [stories]

– Nice-to-have: [stories]

DAILY STANDUP FORMAT:

– Yesterday’s progress

– Today’s plan

– Blockers

DEFINITION OF DONE:

[Checklist all work must meet]

RISKS:

[What might derail sprint + mitigation]

RETROSPECTIVE PROMPTS:

[Questions for end-of-sprint retro]

Time Saved: 45 min | Pro Tip: Don’t overcommit—plan for 70% capacity

---

27. Status Report Generator

Create weekly project status report for [PROJECT] to [STAKEHOLDERS]:

TRAFFIC LIGHT STATUS: 🟢 / 🟡 / 🔴

Overall project health

ACCOMPLISHMENTS THIS WEEK:

– [Achievement 1 with metric]

– [Achievement 2 with metric]

– [Achievement 3 with metric]

NEXT WEEK PRIORITIES:

1. [Priority 1]

2. [Priority 2]

3. [Priority 3]

METRICS:

– On-time delivery: X%

– Budget: X% used

– Quality: X defects

– Team velocity: X story points

BLOCKERS & RISKS:

Issue: [Description]

Impact: [High/Med/Low]

Action needed: [What + by whom]

DECISIONS NEEDED:

1. [Decision + deadline]

2. [Decision + deadline]

BUDGET STATUS:

Spent: $X / $Y budget (Z%)

Forecast: On track / X% over/under

Keep under 1 page, scannable format.

Time Saved: 30 min | Pro Tip: Consistent format helps stakeholders spot issues fast

---

28. Risk Assessment Matrix

Create risk register for [PROJECT]:

For each risk identified:

RISK ID: R001

Description: [What could go wrong]

Category: [Technical/Resource/Schedule/Budget/External]

Probability: [High/Medium/Low]

Impact: [High/Medium/Low]

Risk Score: [P × I on 9-point scale]

TRIGGERS:

[Warning signs this risk is materializing]

MITIGATION PLAN:

– Prevention: [How to avoid]

– Contingency: [What to do if it happens]

– Owner: [Who monitors this]

CURRENT STATUS: [Active/Monitoring/Closed]

Prioritize top 5 risks by score and create action plans.

Include:

– Risk heat map (High/Med/Low matrix)

– Review frequency

– Escalation criteria

Time Saved: 90 min | Pro Tip: Review risks weekly, not just at project start

---

29. Process Documentation Template

Document [PROCESS NAME] for team reference:

PROCESS OVERVIEW:

Purpose: [Why this process exists]

When to use: [Triggers/situations]

Owner: [Who maintains this]

Last updated: [Date]

PREREQUISITES:

– [What you need before starting]

– [Required access/tools]

– [Skills needed]

STEP-BY-STEP INSTRUCTIONS:

STEP 1: [Action]

Who: [Role responsible]

How: [Detailed instructions]

Expected outcome: [What success looks like]

Time estimate: [X minutes]

Troubleshooting: [Common issues + fixes]

[Repeat for each step]

SUCCESS CRITERIA:

[How to know you’re done correctly]

FAQS:

[5-7 common questions with answers]

TOOLS & RESOURCES:

– Links to templates

– Related processes

– Training materials

VERSION HISTORY:

[Track changes over time]

Format with screenshots, flowcharts where helpful.

Time Saved: 2 hours | Pro Tip: Have someone unfamiliar with process test it

---

30. Meeting Notes & Action Items

Convert these meeting notes into actionable summary:

[Paste your raw meeting notes]

Provide:

MEETING SUMMARY:

Date: [Date]

Attendees: [Names]

Purpose: [Meeting goal]

KEY DECISIONS:

1. [Decision made]

2. [Decision made]

ACTION ITEMS:

| Task | Owner | Due Date | Status |

|——|——-|———-|——–|

| [Action] | [Name] | [Date] | [ ] |

DISCUSSION HIGHLIGHTS:

– [Key point 1]

– [Key point 2]

PARKING LOT (for later):

– [Item to revisit]

NEXT MEETING:

Date: [When]

Agenda: [What to cover]

Send this to all attendees within 2 hours of meeting.

Time Saved: 20 min | Pro Tip: Record meetings (with permission) for accuracy

---

31. Change Request Evaluation

Evaluate this change request for [PROJECT]:

CHANGE REQUEST DETAILS:

Requested by: [Name/Stakeholder]

Description: [What they want changed]

Reason: [Why they want it]

IMPACT ANALYSIS:

Scope Impact:

– What changes: [Deliverables affected]

– Complexity: [High/Med/Low]

Schedule Impact:

– Delay: [X days/weeks]

– Critical path affected: [Yes/No]

– New deadline: [Date]

Budget Impact:

– Additional cost: $[Amount]

– Cost breakdown: [Labor, materials, etc.]

Resource Impact:

– Team members affected: [Names]

– New skills needed: [Yes/No]

Risk Impact:

– New risks introduced: [List]

– Existing risks affected: [How]

RECOMMENDATION: ✅ Approve / ⚠️ Approve with conditions / ❌ Reject

RATIONALE:

[Explain recommendation with data]

IF APPROVED:

– Implementation plan: [High-level steps]

– Communication needed: [Who to inform]

– Updated timeline: [Key dates]

Format as formal change request response.

Time Saved: 45 min | Pro Tip: Always quantify impact before accepting changes

---

32. Team Capacity Planning

Create a capacity plan for [TEAM] for [TIME PERIOD]:

TEAM ROSTER:

[Name] – [Role] – [Full/Part Time] – [Availability %]

KNOWN CONSTRAINTS:

– PTO: [Dates and people]

– Training: [Scheduled learning time]

– Support rotation: [Time allocated]

– Meetings: [Recurring commitments]

AVAILABLE CAPACITY:

Total hours available: [X hours]

Minus constraints: [Y hours]

Net capacity: [Z hours]

PROJECT ALLOCATION:

Project A: [X hours] – [% of capacity]

Project B: [X hours] – [% of capacity]

Buffer time: [15-20% for unexpected]

CAPACITY vs DEMAND:

Current demand: [X hours]

Available capacity: [Y hours]

Gap: [Over/Under by Z hours]

IF OVERCAPACITY:

Options to consider:

1. Extend timelines

2. Add resources

3. Reduce scope

4. Reprioritize projects

UTILIZATION TARGET: 80%

(100% leaves no room for urgent items)

Include visualization: Gantt or capacity chart

Time Saved: 60 min | Pro Tip: Plan for 80% utilization, not 100%

---

33. Lessons Learned Document

Create post-project lessons learned for [PROJECT]:

PROJECT RECAP:

Duration: [X months]

Budget: [Used $X of $Y]

Goals achieved: [X/Y]

WHAT WENT WELL:

1. [Success factor + why it worked + how to repeat]

2. [Success factor + why it worked + how to repeat]

3. [Success factor + why it worked + how to repeat]

WHAT DIDN’T GO WELL:

1. [Challenge + root cause + how to prevent]

2. [Challenge + root cause + how to prevent]

3. [Challenge + root cause + how to prevent]

METRICS:

– On-time delivery: [X%]

– Budget variance: [+/- X%]

– Quality: [Defect rate]

– Stakeholder satisfaction: [Score]

KEY LEARNINGS:

[Top 3 insights for future projects]

PROCESS IMPROVEMENTS:

[Specific changes to make based on this project]

RECOGNITION:

[Team members who went above and beyond]

RECOMMENDATIONS FOR NEXT TIME:

– Start doing: [New practices]

– Stop doing: [Ineffective practices]

– Continue doing: [What worked]

Store in knowledge base for future project planning.

Time Saved: 90 min | Pro Tip: Do this while project is fresh, not months later

---

34. Stakeholder Communication Plan

Create communication plan for [PROJECT] stakeholders:

STAKEHOLDER ANALYSIS:

| Stakeholder | Role | Interest | Influence | Communication Need |

|————-|——|———-|———–|——————-|

| [Name] | [Title] | [H/M/L] | [H/M/L] | [What they need] |

COMMUNICATION MATRIX:

High Influence + High Interest (Manage Closely):

– Who: [Names]

– Frequency: Weekly

– Method: 1:1 meetings + detailed status

– Content: Progress, risks, decisions needed

High Influence + Low Interest (Keep Satisfied):

– Who: [Names]

– Frequency: Biweekly

– Method: Executive summary

– Content: High-level status, major milestones

Low Influence + High Interest (Keep Informed):

– Who: [Names]

– Frequency: Weekly

– Method: Team meetings + status reports

– Content: Detailed progress, blockers

Low Influence + Low Interest (Monitor):

– Who: [Names]

– Frequency: Monthly

– Method: Email updates

– Content: Major milestones only

COMMUNICATION TYPES:

Status Updates: [Format, frequency]

Risk Alerts: [When and how to escalate]

Decision Requests: [Process and SLA]

Change Notifications: [How to communicate changes]

Celebration: [How to share wins]

FEEDBACK MECHANISMS:

[How stakeholders can provide input]

Create calendar with all scheduled communications.

Time Saved: 60 min | Pro Tip: Tailor detail level to stakeholder interest

---

Human Resources & Recruiting (10 Prompts)

35. Job Description Writer

Create compelling job description for [ROLE] at [COMPANY]:

JOB TITLE: [Specific and searchable]

HOOK (First paragraph):

[Exciting vision of role’s impact, not generic company description]

ABOUT THE ROLE:

[Day-to-day reality, key responsibilities in priority order]

– [Responsibility 1 with metric/outcome]

– [Responsibility 2 with metric/outcome]

– [Responsibility 3 with metric/outcome]

MUST-HAVES:

– [Hard requirement 1]

– [Hard requirement 2]

[Keep to 3-5 items max]

NICE-TO-HAVES:

– [Preferred qualification 1]

– [Preferred qualification 2]

YOU’LL THRIVE IF YOU:

[Behavioral attributes that predict success]

– [Quality 1 with example]

– [Quality 2 with example]

WHAT WE OFFER:

– Compensation: $[Range] + [equity/bonus structure]

– Benefits: [Top 3-4 benefits candidates care about]

– Growth: [Career development opportunities]

– Culture: [What makes working here unique]

OUR TEAM:

[Brief, authentic team description]

APPLY:

[Clear instructions, don’t just say “send resume”]

Optimize for:

– SEO (job boards)

– Inclusive language

– Realistic expectations

Time Saved: 45 min | Pro Tip: Focus on impact, not just duties

---

36. Interview Question Bank

Create interview questions for [ROLE] assessing:

TECHNICAL COMPETENCY:

1. [Skill] – [Question requiring demonstration]

2. [Skill] – [Practical problem to solve]

3. [Skill] – [Experience-based question]

For each:

– What you’re assessing

– Good vs. great answers

– Red flags to watch for

BEHAVIORAL (STAR method):

1. [Situation]: “Tell me about a time when…”

2. [Task]: What you were responsible for

3. [Action]: Specific steps taken

4. [Result]: Measurable outcome

CULTURE FIT:

– Work style preferences

– Team collaboration approach

– Handling feedback and conflict

– Growth mindset indicators

ROLE-SPECIFIC SCENARIOS:

[2-3 realistic situations they’d face]

– What would you do if…?

– How would you approach…?

– Walk me through your process for…

REVERSE INTERVIEW:

Questions candidate should ask us (helps assess their preparation)

ASSESSMENT RUBRIC:

Scoring criteria for each question area (1-5 scale)

Include:

– Question order

– Time allocation

– Note-taking template

Time Saved: 60 min | Pro Tip: Use same questions across candidates for fair comparison

---

37. Candidate Rejection Email

Write thoughtful rejection email for [CANDIDATE] who interviewed for [ROLE]:

Subject: [ROLE] Position – Update on Your Application

Dear [Name],

[Personalized opening referencing something specific from their interview]

[Deliver decision clearly in 2nd paragraph – don’t bury it]

[Brief, honest reason that’s helpful not hurtful:

– Chose candidate with more specific experience in X

– Role requirements evolved to prioritize Y skill

– Another finalist had Z that was critical need]

[What they did well – be specific and genuine]

[If appropriate: Encourage future applications or offer to stay in touch]

[If possible: Offer to provide feedback if they request it]

We appreciate the time you invested in getting to know us, and we genuinely wish you the best in your search.

Best regards,

[Name]

Keep authentic, respectful, brief. Don’t:

– Use generic templates

– Ghost candidates

– Give false hope

– Provide extensive feedback unsolicited (legal risk)

Time Saved: 10 min | Pro Tip: Send within 24 hours—candidates deserve quick closure

---

38. Onboarding Checklist

Create 90-day onboarding plan for [ROLE]:

BEFORE DAY 1:

Week before:

– Send welcome email with first day details

– Ship equipment

– Create accounts and access

– Assign onboarding buddy

– Prepare workspace

– Send pre-reading materials

DAY 1:

– Welcome meeting with manager (9 AM)

– Office/tools setup (9:30 AM)

– Team introductions (10:30 AM)

– Lunch with buddy (12 PM)

– Company overview presentation (2 PM)

– First assignment discussion (4 PM)

WEEK 1:

– Complete HR paperwork

– IT security training

– Meet with key stakeholders (list who)

– Shadow team member

– Review role expectations doc

– End-of-week check-in with manager

WEEK 2-4:

– Increasing responsibility on real projects

– Weekly 1:1s with manager

– Department overview meetings

– Complete required training modules

– 30-day feedback session

MONTH 2:

– Lead first project/task independently

– Expand stakeholder network

– Identify development areas

– 60-day review meeting

MONTH 3:

– Full productivity expected

– 90-day performance review

– Set goals for next quarter

– Decide if role is good fit (both ways)

CHECKPOINTS:

Manager reviews with new hire at: 1 week, 30, 60, 90 days

SUCCESS METRICS:

How we’ll measure successful onboarding:

– [Metric 1]

– [Metric 2]

– [Metric 3]

Time Saved: 90 min | Pro Tip: Survey new hires about onboarding experience

---

39. Performance Review Template

Structure annual review for [EMPLOYEE] in [ROLE]:

REVIEW PERIOD: [Dates]

EMPLOYEE: [Name]

MANAGER: [Name]

REVIEW DATE: [Date]

PART 1: ACCOMPLISHMENTS

[Employee completes first]

Major Achievements:

1. [Goal from last year + how exceeded/met]

   Impact: [Quantified result]

2. [Achievement 2]

3. [Achievement 3]

PART 2: COMPETENCY ASSESSMENT

Rate 1-5 (1=Needs Improvement, 5=Exceptional)

Core Competencies:

– [Skill]: [Rating] – [Specific examples/evidence]

– [Skill]: [Rating] – [Specific examples/evidence]

Role-Specific Competencies:

– [Skill]: [Rating] – [Evidence]

– [Skill]: [Rating] – [Evidence]

Leadership/Teamwork:

– [Behavior]: [Rating] – [Evidence]

PART 3: AREAS FOR DEVELOPMENT

[Frame as growth opportunities, not just weaknesses]

– Development Area 1: [Specific skill/behavior]

  Why it matters: [Impact on role/career]

  Development plan: [How to improve]

PART 4: LOOKING AHEAD

Goals for Next Year:

1. [SMART goal with success metrics]

2. [SMART goal]

3. [SMART goal]

Career Development:

– Short-term (1 year): [Aspirations]

– Long-term (3-5 years): [Career vision]

– Support needed: [Training, mentorship, etc.]

PART 5: MANAGER FEEDBACK

Overall Performance Rating: [Exceeds/Meets/Needs Improvement]

Rationale: [Summary of performance]

PART 6: EMPLOYEE RESPONSE

[Space for employee to respond to feedback]

SIGNATURES & NEXT STEPS:

[Both parties sign, schedule follow-up check-ins]

Keep specific, balanced, forward-looking.

Time Saved: 60 min | Pro Tip: No surprises—ongoing feedback makes reviews easier

---

40. Employee Engagement Survey

Create quarterly engagement survey for [TEAM/COMPANY]:

INSTRUCTIONS:

Anonymous, 10 minutes, honest feedback welcome

ENGAGEMENT (1-5 scale):

1. I understand how my work contributes to company goals

2. I have the resources I need to do my job well

3. I see opportunities for career growth here

4. I feel valued for my contributions

5. My manager supports my development

SATISFACTION:

6. My workload is manageable

7. I’m satisfied with work-life balance

8. Communication from leadership is clear and frequent

9. I trust senior leadership decisions

10. I would recommend this as a great place to work

OPEN-ENDED:

11. What’s going well that we should continue?

12. What’s one thing that would improve your experience?

13. Do you have concerns you haven’t been able to voice?

14. Additional comments?

DEMOGRAPHICS (optional, for segment analysis):

– Department

– Tenure

– Role level

ANALYSIS PLAN:

– Overall scores by question

– Trends vs. last quarter

– Segment analysis (by dept, tenure)

– Priority areas based on low scores

– Action planning for top 3 issues

FOLLOW-UP:

– Share results within 2 weeks

– Leadership response to key themes

– Specific actions with owners and timelines

– Next survey date

Make results matter—act on feedback.

Time Saved: 45 min | Pro Tip: Always close the loop—share results and actions taken

---

41. Compensation Benchmarking Analysis

Analyze compensation for [ROLE] against market:

DATA TO GATHER:

– Glassdoor salary data for [role] in [location]

– Payscale reports

– LinkedIn Salary Insights

– Competitors’ job postings with salary bands

– Industry reports (e.g., Robert Half, Salary.com)

ANALYSIS FRAMEWORK:

MARKET DATA:

– 25th Percentile: $[Amount]

– 50th Percentile (Median): $[Amount]

– 75th Percentile: $[Amount]

FACTORS AFFECTING POSITION:

– Years of experience required

– Education/certifications

– Company size and stage

– Location (adjust for COL)

– Industry

– Specialized skills premium

OUR CURRENT RANGE: $[Amount]

COMPETITIVE POSITION:

– Below market: [%]

– At market: [Yes/No]

– Above market: [%]

RECOMMENDATIONS:

If below market:

– Adjustment needed: $[Amount]

– Retention risk: [High/Med/Low]

– Timeline: [When to adjust]

If at/above market:

– Current positioning is competitive

– Monitor trends quarterly

TOTAL COMPENSATION COMPARISON:

Include: Base + Bonus + Equity + Benefits value

Create compensation philosophy:

– Where to target (50th, 75th percentile)

– Cash vs. equity mix

– Performance-based components

Review annually or when hiring challenges arise.

Time Saved: 2 hours | Pro Tip: Comp is retention tool—review before people ask

---

42. Exit Interview Guide

Conduct exit interview for [DEPARTING EMPLOYEE]:

OPENING:

Thank them for their time and contributions.

Explain: Feedback helps us improve, kept confidential, no impact on references.

QUESTIONS:

REASON FOR LEAVING:

“What ultimately led to your decision to leave?”

[Listen without getting defensive]

ROLE SATISFACTION:

“What did you enjoy most about your role?”

“What was most challenging or frustrating?”

MANAGEMENT:

“How would you describe your relationship with your manager?”

“What could they have done differently to support you better?”

COMPANY CULTURE:

“How would you describe the culture here?”

“Did you feel valued and included?”

GROWTH & DEVELOPMENT:

“Did you feel you had opportunities to grow?”

“What skills/experiences were you hoping to gain?”

OPERATIONS:

“Were there processes or tools that hindered your work?”

“What would you change about how we operate?”

RETENTION:

“Was there anything we could have done to keep you?”

“At what point did you start considering leaving?”

ADVICE:

“What advice would you give your replacement?”

“What should we know about the team/department?”

FINAL THOUGHTS:

“Anything else you’d like to share?”

POST-INTERVIEW:

– Document themes (anonymize)

– Share patterns with leadership

– Create action plans for recurring issues

– Track exit reasons over time

Look for patterns across multiple exits—that’s where real insights are.

Time Saved: 30 min prep | Pro Tip: People are most honest on last day—use it

---

43. Team Building Activity Plan

Design team building activity for [TEAM SIZE] focusing on [GOAL]:

ACTIVITY OPTIONS:

For Remote Teams:

– Virtual escape room

– Online trivia/game night

– Show & tell (hobbies/pets)

– Collaborative online workshop

– Virtual coffee roulette pairing

For In-Person:

– Problem-solving challenge

– Volunteer together

– Workshop (cooking, art, etc.)

– Outdoor activity

– Office olympics

SELECTED ACTIVITY: [Name]

OBJECTIVES:

– Primary: [What you want to achieve]

– Secondary: [Additional benefit]

LOGISTICS:

– Duration: [Time]

– Location: [Where/Platform]

– Budget: $[Amount per person]

– Materials needed: [List]

– Accessibility considerations: [Accommodations]

AGENDA:

– Icebreaker (10 min): [Activity to warm up]

– Main activity (60 min): [Detailed instructions]

– Debrief (15 min): [Discussion questions]

– Social time (15 min): [Informal connection]

SUCCESS METRICS:

– Participation rate

– Post-event survey (satisfaction)

– Observable team dynamic improvements

FOLLOW-UP:

– Thank you message

– Photos/highlights shared

– Apply learnings to work

Avoid:

– Forced fun that feels corporate

– Activities excluding anyone

– Making it feel like work

Keep it optional, genuinely fun, and inclusive.

Time Saved: 45 min | Pro Tip: Survey team about preferences—don’t assume

---

44. Diversity & Inclusion Initiative

Create D&I improvement plan for [DEPARTMENT/COMPANY]:

CURRENT STATE ASSESSMENT:

– Demographic breakdown (all levels)

– Retention rates by group

– Promotion rates by group

– Pay equity analysis

– Survey results on inclusion

GOALS (12 months):

1. [Specific, measurable D&I goal]

2. [Goal 2]

3. [Goal 3]

INITIATIVES:

RECRUITING:

– Expand sourcing channels

– Blind resume reviews

– Diverse interview panels

– Inclusive job descriptions

RETENTION:

– ERG (Employee Resource Group) support

– Mentorship programs

– Inclusive leadership training

– Regular listening sessions

DEVELOPMENT:

– Sponsorship for underrepresented groups

– Leadership pipeline programs

– Bias training (ongoing)

– Inclusive meeting practices

CULTURE:

– D&I council formation

– Celebrations of heritage months

– Policy reviews for equity

– Psychological safety initiatives

ACCOUNTABILITY:

– Metrics tracking (quarterly)

– Leadership goals tied to D&I

– Regular progress updates

– External audit/certification

BUDGET:

Allocate resources for:

– Training programs

– ERG support

– Recruiting tools

– Events/celebrations

COMMUNICATION PLAN:

How and when to share progress with the organization

Review quarterly, adjust based on data, not intentions.

Time Saved: 3 hours | Pro Tip: D&I is ongoing work, not a one-time initiative

Related Articles:-

AI Prompting for Beginners: Complete Guide [2025]

Chain-of-Thought Prompting Guide: Master CoT for LLM Super-Reasoning

Generative AI and the Future of Work: Complete Guide 2025

Frequently Asked Questions (FAQs)

---